Submitting your resignation in a professional, planned way to ensures that at the professional level your former colleagues can become part of your extended contact network
Submitting your resignation in a professional, planned and orderly way ensures that at the professional level your former colleagues can become part of your extended contact network, and that the way you resign is consistent with the professional reputation you have worked hard to develop at your workplace.
This advice presumes that you have a new role lined up, or if you don’t, that you have sufficient funds and support available to cover your expenses while you’re looking for another role. It also presumes that you have made an informed decision about resigning including the point at which you are in your career and the advancement or development opportunities afforded by a new role that are not available in your current position. It also presumes that if you’re considering resigning because of a workplace problem, you’ve sought advice from APESMA first (for APESMA’s contact details, see the note at the end of this article).
When giving notice
• Remove all personal information, files and software from your computer before handing in your resignation
• Find out to whom you should submit your resignation – normally it’s your line manager
• Submit a brief, courteous professionally-written letter of resignation
• Be prepared to be asked to leave immediately – and don’t take it personally – it’s a standard practice in many organisations
• Establish the minimum notice period and give this notice or more
• Request a written reference if possible
• Complete or hand over your projects to colleagues and develop a work in progress report for your successor
• Advise your clients you’ll be leaving and their new point of contact
• Return all company property
• Provide your Payroll or HR section with your contact details so they can send you group certificates, etc.
• Ensure you receive your correct entitlements
• Consider any counteroffers made rationally – research shows those who accept counteroffers often don’t remain in those jobs for very long
• Take a professional approach to an exit interview if you undertake one
• Offer to help find your replacement and train them up
• Leave a message on your voicemail, and an autoreply on your email explaining that you’ve resigned and who the new contact person is
• Wherever possible, don’t leave on bad terms
• Never leave on the spur of the moment
• Don’t criticise individuals at the exit interview •
Never resign because of harassment, discrimination or bullying without seeking advice from Professionals Australia first
When writing your letter of resignation
• Make the letter brief, professional and courteous
• Address it to your line manager
• Include a statement that you intend to resign, the position from which you’re resigning and the date on which your resignation will take effect (allowing correct minimum notice period)
• Don’t use the resignation letter to criticise individuals or the organisation from which you’re resigning
• You don’t need to include your reason for leaving or the position you’re taking up
Workplace advice and support
You can contact our Workplace Advice & Support Team on 1300 273 762 to discuss any workplace issues you have including harassment, discrimination or bullying that might be causing you to consider resignation.